4-1. Mandatory Training
Mandatory training is divided into initial online training and formal training. Prior to assuming their duties, program personnel will complete the GPC training appropriate to their position. The training requirements for CHs and BOs trained at a previous duty station may be abbreviated or waived, in writing, as determined by the A/OPC. A/OPCs will retain copies of initial and refresher training certificates by uploading the certificates in PIEE.
a. Level 4 A/OPCs, in coordination with the appropriate subject matter experts, will provide in-person initial GPC training for all new BOs and CHs prior to using the GPC. Each Level 4 A/OPC is responsible for providing training to CHs and BOs utilizing the Army Master Training slides and GPC program location-specific slides. Training methods can be classroom, virtual or electronic.
b. Resource Managers should assist the A/OPC in developing or providing training on funding document maintenance, Anti-Deficiency Act, and the certification and payment process.
c. Small Business Specialists should assist the A/OPC in developing or providing training on FAR 19, Small Business procedures and achieving small business goals.
d. Hazardous Materials Management Process Team should assist the A/OPC in developing or providing training on the procurement, maintenance, and disposal of hazardous materials.
e. GPC training requirements are listed in Tables 4-1 and 4-2. Table 4-1 lists all mandatory training which must be completed prior to issuance of an appointment letter and/or establishment of a GPC account. Table 4-2 lists all recommended training as necessary to carry out GPC duties. Proof of training must be documented and retained by the A/OPC in PIEE/JAM. CHs, BOs, and A/OPCs are required to complete mandated initial and refresher training. U.S. Bank’s Access Online web-based training is optional. The initial in person GPC training provided by the Level 4 A/OPC will cover training on the use of U.S. Bank’s Access Online system (e.g., initiating and resolving disputes, reconciling and approving statements, certifying invoices, and uploading supporting documentation).
f. Refresher Training. As required in DoD FMR Volume 5, Chapter 5, Paragraph 050304, appointed Certifying Officers must complete an approved Certifying Officer Legislation training course before their appointment and refresher training annually. All A/OPCs, BOs, and CHs must complete refresher training every two years. The local command may require refresher training more frequently to satisfy their training or operational needs. DPC GPC One-Pagers are “quick start guides” that address various GPC policies and systems. Several One-Pagers have been developed to address items related to SmartPay® 3 systems. See the GPC Training page for links.
g. By signing the appointment letter in JAM, CHs and BOs confirm that they have received the initial GPC program training and understand their roles and responsibilities and the penalties associated with misuse of the card.
h. All initial and refresher training certificates will be uploaded into PIEE/JAM. Attendance at the annual GSA SmartPay Conference is mandatory for all Level 3 and 4 A/OPCs, as funding permits. Attendance is mandatory for all Level 3 and 4 A/OPCs if the GSA SmartPay Conference is held virtually.
Table 4-1: Mandatory Training for A/OPCs, Billing Officials and Cardholders
| Mandatory Training | ||||
|---|---|---|---|---|
| Course Name | Course Number | Role Level | Frequency | Course Offeror/ Hyperlink |
| DoD Government-wide Commercial Purchase Card Overview | CLG 0010 | All | Initial/ Biennial | DAU |
| Certifying Officer Training for GPC Payments | CLG 006 | A/BOs | Annual | DAU |
| Overview of Acquisition Ethics | ACQ 0030 | All | Initial | DAU |
| Insights On Demand (IOD) A/BO Case Management Course | Web-based Training within AXOL | A/BOs | Initial (not required prior to issuance of a managing account) | Available in U.S. Bank |
| Insights on Demand (IOD) A/OPC Case Management Modules | Web-based Training within AXOL | A/OPCs | Initial (not required prior to appointment) | Available in U.S. Bank |
| Army Master Training/Local GPC Training | In Person | All | Initial/ Refresher | Army and Organization/Activity Slides |
| Simplified Acquisition Procedures | CLC 005 | A/OPCs; A/BOs and CHs spending over the MPT | Initial | DAU |
| SOP Ordering Official Training | UP TO $25,000 | A/OPCs; A/BOs and CHs spending over the MPT | Initial | Command Specific |