G5219.201 (DFARS 219.201) General policy.
(e) Small business specialists are appointed in accordance with SECNAVINST 4380.8. Small business specialists--
(i) brief the appointing authority quarterly on implementation of the activity's Small and Disadvantaged Business Utilization (SBP) program; and
(ii) conduct SBP program training sessions to ensure that contracting and technical personnel maintain knowledge of program requirements.
(90) Reviews of SBP program implementation at DoN contracting activities are normally conducted as a segment of the Procurement Performance Management Assessment Program (PPMAP) reviews (see G5201.691). The Director, SBP, will establish guidelines for the PPMAP review SBP segment. PPMAP review SBP segments should be coordinated with the PPMAP review team leader. For reviews under G5201.691-2, the Director, SBP, will designate SBP review team members. Associate Directors of Small Business are responsible for implementation of the PPMAP review SBP segment of their field contracting activities including designating PPMAP review SBP team members and monitoring compliance with their recommendations. Team members should generally be Deputies for Small Business from other than the activity under review. Associate Directors of Small Business are responsible for providing a copy of the PPMAP review SBP segment report(s) to the Director, SBP.
G5219.202-1 (DFARS 219.202-1) Encouraging small business participation in acquisitions.
Contracting activities should, when practicable, conduct briefings on planned acquisitions for small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns, and Historically Black Colleges and Universities (HCBUs) and Minority Institutions (MIs).
SUBPART G5219.8--CONTRACTING WITH THE SMALL BUSINESS ADMINISTRATION (THE 8(a) PROGRAM)
G5219.803 (PGI 219.803) Selecting acquisitions for the 8(a) Program.
(b)(i) Contracting officers, in evaluating SBA requests for 8(a) Program support, or independently considering other acquisition requirements that may be accomplished by 8(a) firms, should coordinate such efforts with the activity small business specialist and cognizant technical personnel.
(ii) Where possible, procurement activity should be suspended pending final disposition of SBA requests. If the contracting officer determines that urgent mission requirements preclude further consideration, declination responses to SBA should factually explain such determinations.
G5219.804 Evaluation, offering, and acceptance.
G5219.804-1 (DFARS 219.804-1) Agency evaluation.
(f) Agency reviews, in addition to the factors in FAR 19.803(a), may take the form of a technical presentation or should be structured in a manner that affords an exchange of information between the 8(a) firm and the contracting activity that will provide the 8(a) firm an adequate opportunity to demonstrate its capability and capacity to perform the requirement. For sole source 8(a) contracts, SBA regulations preclude the use of formal technical evaluations. Contracting officers, however, may conduct informal assessments of several 8(a) firms' capabilities to perform a specific requirement.
(S-90) When a lack of capability or capacity forms the basis for declination responses to SBA, such responses should discuss factors such as the 8(a) contractor candidate's:
(1) lack of knowledge and understanding of the work to be performed;
(2) lack of experience in performing requirements of similar size and scope;
(3) lack of resources that are available (including contingent hires) or that must be acquired for contract performance;
(4) lack of ability to comply with subcontracting limitation provisions (see FAR clause 52.219-14);
(5) lack of ability to meet delivery schedules; and/or
(6) deficiencies in record of performance.
Contracting activities should provide a copy of all 8(a) program declination letters to the Director, SBP concurrent with submission to SBA. Declination letters are subject to direct appeal by the SBA Administrator to the Secretary of the Navy (see FAR 19.810). Contracting officers should coordinate such declinations with the activity small business specialist or the CCO.