Table of Contents NMCA Guide


    1. PART G5201 FEDERAL ACQUISITION REGULATIONS SYSTEM
      1. SUBPART G5201.1--PURPOSE, AUTHORITY, ISSUANCE
        1. G5201.101 Purpose.
        2. G5201.105 Issuance.
          1. G5201.105-2 Arrangement of regulations.
        3. G5201.107 (DFARS 201.107) Certifications.
      2. SUBPART G5201.2--ADMINISTRATION
        1. G5201.201 Maintenance of the FAR.
          1. G5201.201-1 (DFARS 201.201-1) The two councils.
      3. SUBPART G5201.3--AGENCY ACQUISITION REGULATIONS
        1. G5201.303 (DFARS 201.303) Publication and codification.
        2. G5201.304 (DFARS 201.304) Agency control and compliance procedures.
      4. SUBPART G5201.4--DEVIATIONS FROM THE FAR
        1. G5201.402 (DFARS 201.402) Policy.
      5. SUBPART G5201.6--CAREER DEVELOPMENT, CONTRACTING AUTHORITY, AND RESPONSIBILITIES
        1. G5201.602 Contracting Officers.
          1. G5201.602-3 (FAR 1.602-3) Procedures for ratification of unauthorized commitments.
        2. G5201.690 Requirements to be met before entering into contracts.
        3. G5201.691 Procurement Management Oversight.
          1. G5201.691-2 Purpose.
    2. PART G5204 ADMINISTRATIVE MATTERS
      1. SUBPART G5204.8--GOVERNMENT CONTRACT FILES
        1. G5204.802 (DFARS 204.802) Contract files.
      2. SUBPART G5204.70--UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS
        1. G5204.7004 (DFARS 204.7004) Supplementary PII numbers.
    3. PART G5205 PUBLICIZING CONTRACT ACTIONS
      1. SUBPART G5205.3--SYNOPSES OF CONTRACT AWARDS
        1. G5205.303 (DFARS 205.303) Announcement of contract awards.
    4. PART G5206 COMPETITION REQUIREMENTS
      1. SUBPART G5206.3--OTHER THAN FULL AND OPEN COMPETITION
        1. G5206.303 Justifications.
          1. G5206.303-2 Content.
          2. G5206.303-91 Submission.
    5. PART G5207 ACQUISITION PLANNING
      1. SUBPART G5207.1−ACQUISITION PLANS
        1. G5207.107 Additional requirements for acquisitions involving bundling.
      2. SUBPART G5207.2−PLANNING FOR THE PURCHASE OF SUPPLIES IN ECONOMIC QUANTITIES
        1. G5207.204 Responsibilities of contracting officers.
      3. SUBPART G5207.70−BUY-TO-BUDGET – ADDITIONAL QUANTITIES OF END ITEMS
        1. G5207.7002 Authority to acquire additional quantities of end items.
    6. PART G5208 REQUIRED SOURCES OF SUPPLIES AND SERVICES
      1. SUBPART G5208.7 ACQUISITION FROM NONPROFIT AGENCIES EMPLOYING PEOPLE WHO ARE BLIND OR SEVERELY DISABLED
        1. G5208.790 Policy.
    7. PART G5209 CONTRACTOR QUALIFICATIONS
      1. SUBPART G5209.4--DEBARMENT, SUSPENSION AND INELIGIBILITY
        1. G5209.402 (FAR 9.402) Policy.
        2. G5209.404 (FAR 9.404) Excluded Parties List System.
        3. G5209.405 (DFARS 209.405) Effect of listing.
        4. G5209.406 Debarment.
          1. G5209.406-3 (PGI 209.406-3) Procedures.
        5. G5209.407 Suspension.
          1. G5209.407-3 (DFARS 209.407-3) Procedures.
    8. PART G5211 DESCRIBING AGENCY NEEDS
      1. SUBPART G5211.2--USING AND MAINTAINING REQUIREMENTS DOCUMENTS
          1. G5211.271-90 Policy.
          2. G5211.271-91 Solicitation provision.
    9. PART G5212 ACQUISITION OF COMMERCIAL ITEMS
      1. SUBPART G5212.90--INNOVATIVE COMMERCIAL CONTRACTING TECHNIQUES
        1. G5212.9000 Model Commercial Contracting Strategy.
    10. PART G5214 SEALED BIDDING
      1. SUBPART G5214.4--OPENING OF BIDS AND AWARD OF CONTRACT
        1. G5214.401 Receipt and safeguarding of bids.
    11. PART G5215 CONTRACTING BY NEGOTIATION
      1. SUBPART G5215.2--SOLICITATION AND RECEIPT OF PROPOSALS AND INFORMATION
        1. G5215.204 Contract format.
          1. G5215.204-5 Part IV--Representations and Instructions.
      2. SUBPART G5215.3--SOURCE SELECTION
        1. G5215.305 (DFARS 215.305) Proposal evaluation.
      3. SUBPART G5215.4--CONTRACT PRICING
        1. G5215.403 Obtaining cost or pricing data.
          1. G5215.403-1 (PGI 215.403-1) Prohibition on obtaining cost or pricing data (10 U.S.C. 2306a and 41 U.S.C. 254b).
        2. G5215.404 Proposal analysis.
          1. G5215.404-1 (FAR 15.404-1) Proposal analysis techniques.
        3. G5215.406 Documentation.

          1. G5215.406-90 Business clearance.

            (a) Generally, “pre-negotiation“ and “post-negotiation” business clearances are required for each negotiated contract action. Business clearance memoranda (BCM) document the basis for approval of the action, and the basis for determination that the negotiated prices are fair and reasonable.
            (b) For competitive acquisitions, the pre-BCM presents a chronology of the acquisition up to the determination of competitive range, and provides the basis for the competitive range decision. The post-BCM continues the chronology to contract award, and provides the basis for the award decision. If award is made without discussions, on the basis of original offers, the pre- and post-BCM may be combined.
            (c) For contracts and modifications requiring price negotiations, the pre-BCM demonstrates to the approving official that the Government is ready to enter into negotiations. It addresses salient legal and regulatory requirements, and sets forth the Government’s negotiation objectives. It generally includes a discussion of the bases for the contractor’s proposal and the Government objective, DCAA and other Government pricing recommendations and the analysis done and conclusions reached by the negotiating team. The post-BCM describes the results of negotiations, and documents the basis for determining the negotiated price is fair and reasonable. Using the objective in the pre-BCM as a base, it addresses the reasons for any difference between the initial objective and the final negotiated amount. The pre- and post- BCM together constitute the documentation required by FAR 15.406-3 and DFARS 215.406-3, and should provide all the information required therein. In particular, the BCMs should document the use made of field pricing assistance, and describe the extent of Government reliance on the contractor’s cost or pricing data, if obtained, in sufficient detail to provide a basis for Government recovery in the event any of the data proves inaccurate, incomplete or not current.
      4. SUBPART G5215.5--PREAWARD, AWARD, AND POSTAWARD NOTIFICATIONS, PROTESTS, AND MISTAKES
        1. G5215.505 Preaward debriefing of offerors.
          (e)(1) If the evaluation included a cost realism analysis, include information about the results of the analysis as it relates to the offeror being debriefed and its effect on the offeror’s evaluated cost.
        2. G5215.506 Postaward debriefing of offerors.
          (d)(2) If the evaluation included a cost realism analysis, include information about the results of the analysis as it relates to the offeror being debriefed and its effect on the offeror’s evaluated cost.
      5. SUBPART G5217.1--MULTI-YEAR CONTRACTING
        1. G5217.105 Policy.
          1. G5217.105-1 Uses.
      6. SUBPART G5219.2--POLICIES
        1. G5219.201 (DFARS 219.201) General policy.
        2. G5219.202 Specific policies.
          1. G5219.202-1 (DFARS 219.202-1) Encouraging small business participation in acquisitions.
      7. SUBPART G5219.8--CONTRACTING WITH THE SMALL BUSINESS ADMINISTRATION (THE 8(a) PROGRAM)
        1. G5219.803 (PGI 219.803) Selecting acquisitions for the 8(a) Program.
        2. G5219.804 Evaluation, offering, and acceptance.
          1. G5219.804-1 (DFARS 219.804-1) Agency evaluation.
    12. PART G5222 APPLICATION OF LABOR LAWS TO GOVERNMENT ACQUISITIONS
      1. SUBPART G5222.1--BASIC LABOR POLICIES
        1. G5222.101 Labor relations.
          1. G5222.101-1 (PGI 222.101-1) General.
      2. SUBPART G5222.10--SERVICE CONTRACT ACT OF 1965, AS AMENDED
        1. G5222.1006 Contract clauses.
      3. SUBPART G5222.70--RESTRICTIONS ON THE EMPLOYMENT OF PERSONNEL FOR WORK ON CONSTRUCTION AND SERVICE CONTRACTS IN NONCONTIGUOUS STATES
        1. G5222.7003 (DFARS 222.7003) Waivers.
    13. PART G5223 ENVIRONMENT, ENERGY AND WATER EFFICIENCY, RENEWABLE ENERGY TECHNOLOGIES, OCCUPATIONAL SAFETY, AND DRUG-FREE WORKPLACE
      1. SUBPART G5223.3--HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA
        1. G5223.370 Safety precautions for ammunitions and explosives.
          1. G5223.370-3 (DFARS 223.370-3) Policy.
      2. SUBPART G5223.4--USE OF RECOVERED MATERIALS
        1. G5223.406 Solicitation provision and contract clause.
      3. SUBPART G5223.5--DRUG-FREE WORKPLACE
        1. G5223.506 Suspension of payments, termination of contract, and debarment and suspension actions.
      4. SUBPART G5223.8—OZONE DEPLETING SUBSTANCES
          1. G5223.803-90 Navy Policy.
          2. G5223.803-91 Solicitation provision.
    14. PART G5225 FOREIGN ACQUISITION
      1. SUBPART G5225.1--BUY AMERICAN ACT--SUPPLIES
        1. G5225.103 (DFARS 225.103) Exceptions.
        2. G5225.104 (DFARS 225.104) Nonavailable articles.
      2. SUBPART G5225.4--TRADE AGREEMENTS
        1. G5225.401 (DFARS 225.401) Exceptions.
        2. G5225.403 (DFARS 225.403) Trade Agreements Act.
      3. SUBPART G5225.8--OTHER INTERNATIONAL AGREEMENTS AND COORDINATION
        1. G5225.802 Procedures.
        2. G5225.871 North Atlantic Treaty Organization (NATO) cooperative projects.
          1. G5225.871-4 (DFARS 225.871-4) Statutory waivers.
          2. G5225.871-7 (DFARS 225.871-7) Congressional notification.
        3. G5225.872 Contracting with qualifying country sources.
          1. G5225.872-3 (DFARS 225.872-3) Solicitation procedures.
      4. SUBPART G5225.70--AUTHORIZATION ACTS, APPROPRIATIONS ACTS, AND OTHER STATUTORY RESTRICTIONS ON FOREIGN ACQUISITION
        1. G5225.7002 Restrictions on food, clothing, fabrics, specialty metals, and hand or measuring tools.
          1. G5225.7002-2 (DFARS 225.7002-2) Exceptions.
        2. G5225.7007 Restrictions on anchor and mooring chain.
          1. G5225.7007-2 (DFARS 225.7007-2) Waiver.
        3. G5225.7009 Restrictions on ball and roller bearings.
          1. G5225.7009-4 (PGI 225.7009-4) Waiver.
        4. G5225.7010 Restriction on vessel propellers.
          1. G5225.7010-3 (DFARS 225.7010-3) Waiver.
        5. G5225.7011 Restrictions on carbon, alloy, and armor steel plate.
          1. G5225.7011-2 (DFARS 225.7011-2) Waiver.
        6. G5225.7012 Restriction on supercomputers.
          1. G5225.7012-2 (DFARS 225.7012-2) Waiver.
      5. SUBPART G5225.76—SECONDARY ARAB BOYCOTT OF ISRAEL
        1. G5225.7604 (PGI 225.7604) Waivers.
    15. PART G5228 BONDS AND INSURANCE
      1. SUBPART G5228.3--INSURANCE
        1. G5228.301 Policy.
        2. G5228.305 (PGI 228.305) Overseas workers' compensation and war-hazard insurance.
      2. SUBPART G5228.90--INSURANCE UNDER LEASES
        1. G5228.9000 General.
        2. G5228.9001 Waiver.
        3. G5228.9002 Lease provisions.
        4. G5228.9003 Insurance policies.
    16. PART G5229 TAXES
      1. SUBPART G5229.3--STATE AND LOCAL TAXES
        1. G5229.302 Application of State and local taxes to the Government.
    17. PART G5230 COST ACCOUNTING STANDARDS ADMINISTRATION
      1. SUBPART G5230.2--CAS PROGRAM REQUIREMENTS
        1. G5230.201 Contract requirements.
          1. G5230.201-5 (DFARS 230.201-5) Waiver.
        2. G5230.202 Disclosure requirements.
          1. G5230.202-2 Impracticability of submission.
    18. PART G5231 CONTRACT COST PRINCIPLES AND PROCEDURES
      1. SUBPART G5231.1--APPLICABILITY
        1. G5231.109 Advance agreements.
    19. PART G5232 CONTRACT FINANCING
      1. SUBPART G5232.2--COMMERCIAL ITEM PURCHASE FINANCING
        1. G5232.202 General.
          1. G5232.202-1 Policy
      2. SUBPART G5232.4--ADVANCE PAYMENTS FOR NON-COMMERCIAL ITEMS
        1. G5232.402 General.
      3. SUBPART G5232.5--PROGRESS PAYMENTS BASED ON COSTS
        1. G5232.501 General.
          1. G5232.501-2 (PGI 232.501-2) Unusual progress payments.
      4. SUBPART G5232.6--CONTRACT DEBTS
        1. G5232.610 (PGI 232.610) Demand for payment of contract debt.
        2. G5232.613 Deferment of collection.
      5. SUBPART G5232.7--CONTRACT FUNDING
        1. G5232.790 Establishment of obligations.
        2. G5232.791 Obligation of transportation cost in purchase documents.
        3. G5232.792 Accounting and appropriation data.
        4. G5232.793 Responsibility for accounting classification and payments data.
      6. SUBPART G5232.9--PROMPT PAYMENT
        1. G5232.903 (DFARS 232.903) Responsibilities.
        2. G5232.905 Payment documentation and process.
    20. PART G5233 PROTESTS, DISPUTES, AND APPEALS
      1. SUBPART G5233.2—DISPUTES AND APPEALS
        1. G5233.201 Definitions.
        2. G5233.204 Policy.
          1. G5233.204-90 General.
        3. G5233.211 Contracting officer's decision.
    21. PART G5235 RESEARCH AND DEVELOPMENT CONTRACTING
        1. G5235.006 (DFARS 235.006) Contracting methods and contract type.
    22. PART G5236 CONSTRUCTION AND ARCHITECT-ENGINEER CONTRACTS
      1. SUBPART G5236.2--SPECIAL ASPECTS OF CONTRACTING FOR CONSTRUCTION
        1. G5236.270 (DFARS 236.270) Expediting construction contracts.
      2. SUBPART G5236.6--ARCHITECT-ENGINEER SERVICES
        1. G5236.601 (DFARS 236.601) Policy.
    23. PART G5237 SERVICE CONTRACTING
      1. SUBPART G5237.1—SERVICES CONTRACTS--GENERAL
        1. G5237.102 Policy
          1. G5237.102-71 (PGI 237.102-71) Limitations on service contracts for flight simulators.
      2. SUBPART G5237.2--ADVISORY AND ASSISTANCE SERVICES
        1. G5237.203 (DFARS 237.203) Policy.
    24. PART G5242 CONTRACT ADMINISTRATION AND AUDIT SERVICES
      1. SUBPART G5242.1--CONTRACT AUDIT SERVICES
        1. G5242.190 Relationships--DCAA and contracting/contract administration offices.
      2. SUBPART G5242.6--CORPORATE ADMINISTRATIVE CONTRACTING OFFICER
        1. G5242.602 (DFARS 242.602) Assignment and location.
    25. PART G5243 CONTRACT MODIFICATIONS
      1. SUBPART G5243.1--GENERAL
        1. G5243.102 Policy.
          1. G5243.102-90 Use of modifications for additional quantities.
      2. SUBPART G5243.2--CHANGE ORDERS
        1. G5243.201 General.
    26. PART G5245 GOVERNMENT PROPERTY
      1. SUBPART G5245.3--PROVIDING GOVERNMENT PROPERTY TO CONTRACTORS
        1. G5245.306 Providing special tooling.
      2. SUBPART G5245.4--CONTRACTOR USE AND RENTAL OF GOVERNMENT PROPERTY
        1. G5245.405 (DFARS 245.405) Contracts with foreign governments or international organizations.
      3. SUBPART G5245.6--REPORTING, REDISTRIBUTION, AND DISPOSAL OF CONTRACTOR INVENTORY
        1. G5245.603 (DFARS 245.603) Disposal methods.
        2. G5245.606 Inventory schedules.
          1. G5245.606-3 (DFARS 245.606-3) Acceptance.
        3. G5245.608 Screening of contractor inventory.
          1. G5245.608-1 (DFARS 245.608-1) General.
      4. SUBPART G5245.73--SALE OF SURPLUS CONTRACTOR INVENTORY
        1. G5245.7302 Competitive sales.
          1. G5245.7302-5 (DFARS 245.7302-5) Mailing lists.
    27. PART G5246 QUALITY ASSURANCE
      1. SUBPART G5246.7--WARRANTIES
        1. G5246.706 (DFARS 246.706) Warranty terms and conditions.
    28. PART G5247 TRANSPORTATION
      1. SUBPART G5247.1--GENERAL
        1. G5247.190 Transportation mode.
      2. SUBPART G5247.5--OCEAN TRANSPORTATION BY U.S.-FLAG VESSELS
        1. G5247.573 Procedures.
          1. G5247.573-1 (DFARS 247.573-1) Ocean transportation incidental to a contract for supplies, services, or construction.
          2. G5247.573-2 (DFARS 247.573-2) Direct purchase of ocean transportation services.
          3. G5247.573-3 (DFARS 247.573-2) Annual reporting requirements.
    29. PART G5250 EXTRAORDINARY CONTRACTUAL ACTIONS AND THE SAFETY ACT
      1. SUBPART G5250.1—EXTRAORDINARY CONTRACTUAL ACTIONS
        1. G5250.104 Residual powers.
          1. G5250.104-3 (FAR 50.104-3) Special procedures for unusually hazardous or nuclear risks.
    30. PART G5252 SOLICITATION PROVISIONS AND CONTRACT CLAUSES
      1. SUBPART G5252.2--TEXT OF PROVISIONS AND CLAUSES
        1. G5252.200 Scope of subpart.
          1. G5252.223-9001 NOTICE TO OFFERORS - USE OF OZONE DEPLETING SUBSTANCES