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NMCARS ANNEX 14 – REPORTS

ANNEX 14 – REPORTS

Line Item (LI) #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

1

Bi-Annual

Evaluation Requirements of Contracting Officers under DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years

NMCARS 5201.102(d)(S-90)

31-Oct

DPAP

15-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

2

Bi-Annual

Compliance report that no senior leader performed multiple roles in major weapon system or major service acquisitions Note: Reported in even numbered years

NMCARS 5203.170(a)

30-Dec

DPAP

30-Nov

DASN(AP) via email to RDAPolicy@navy.mil

3

Annual

Procurement Performance Management Assessment Program (PPMAP) Summary of Relevant Findings from Prior FY PPMAP.

NMCARS 5201.691 -2(d)(2)

Not applicable

Not applicable

30-Jan

DASN(AP) via email to RDAJ&As@navy.mil 

4

Annual

Contract Action Report, Data Verification and Validation (V&V) Certification

NMCARS 5204.604(3)

15-Dec

DPAP

1-Dec

DASN(AP) via email to RDAJ&As@navy.mil 

5

Annual

PPMAP Assessment Plan

NMCARS 5201.691-2(d)(1)

Not applicable

Not applicable

1 Oct

DASN(AP) via email to RDAJ&As@navy.mil 

6

Annual

Competition Report, including projected competition goal for current year

FAR 6.502(b)(2)

31-Jan

DPAP

15-Jan

DASN(AP) via email to RDAPolicy@navy.mil 

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

7

Annual

Report on Pilot Program for Acquisition of Military-Purpose Nondevelopmental Items

NMCARS 5212.7102-2

31-Oct

DPAP

15-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

8

Annual

Commercial Item Exceptions to Cost/Pricing Data valued $15M or more.

NMCARS 5215.403-1(c)(3)(B)

30-Nov

DPAP

31-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

9

Annual

Truth In Negotiation Act (TINA) Waivers valued $15M or more.

NMCARS 5215.403-1(c)(4)(B)

30-Nov

DPAP

31-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

10

Annual

Report of Contract Data for Multi-Year contracts with Economic Price Adjustment clauses.

NMCARS 5216.203-4

30-Oct

DPAP

26-Oct

DASN(AP) via email to RDAJ&As@navy.mil

11

Annual

DoE WFO Order Compliance Assessment Results

NMCARS 5217.502-2(S-90)(a)(3)

31-Dec

DPAP

15-Dec

DASN(AP) via email to RDAJ&As@navy.mil

12

Annual

Nondefense Agency Certifications Report

NMCARS 5217.703(c)

Within 30 days of the beginning of the fiscal year

DPAP

Within 40 days of the beginning of the fiscal year

DASN(AP) via email to RDAJ&As@navy.mil

13

Annual

COTS End Items Report for contracts valued at $5M or more (including task orders/ delivery orders) PER ITEM

NMCARS 5225.7003

31-Oct

DPAP

15-Oct

DASN(AP) via email to RDAJ&As@navy.mil  

14

Annual

Cost Accounting Standards Waivers over $15M

NMCARS 5230.201-5

30-Nov

DPAP

31-Oct

DASN(AP) via email to RDAPolicy@navy.mil 

15

Annual

Service Requirements Review Board Action Item Correction POAM

NMCARS 5237.191(b)

Not applicable

Not applicable

120 days after completion of SRRB

DASN(AP) via email RDAJ&As@navy.mil 

16

Annual

Service Requirements Review Board Final Analysis

NMCARS 5237.191(c)

Not applicable

Not applicable

30 days after completion of SRRB

DASN(AP) via email RDAJ&As@navy.mil 

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

17

Annual

Offerors responses to provision 252.247-7026 related to Ocean Transportation

NMCARS 5247.573-3

15-Feb

Directorate of Acquisition, TRANSCOM

31-Jan

DASN(AP) via email to RDAJ&As@navy.mil 

18

Annual

Review of Contracts Involving Combat and Security Force Training

ASN RDA memo “Acquisition of Contractor-Provided Combat and Security Related Training" dated 25 Nov 2009

Not applicable

Not applicable

By Request annually

DASN(AP) via email to RDAJ&As@navy.mil 

19

Annual

FY12 NDAA Section 846 - Indemnification Agreements - Contingency Contracting

FY2012 NDAA §846 DPAP Memo "Reporting Requirements in section 846 of the NDAA for FY12 (Public Law 112-81)“dated Dec 13, 2012

1-Nov

DPAP

20-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

20

Semi-Annual

Award Fee and Incentive Fee Report

NMCARS 5216.401(f)

30 Mar 30 Sep

DPAP

1 Mar

1 Sep

DASN(AP) via email to RDAJ&As@navy.mil 

21

Semi-Annual

Consolidated Undefinitized Contract Actions (UCA) Management Plan Note: DASN(AP) generates (Belton)

DFARS 217.7405(a)(1)

30 Apr

31 Oct

DPAP

 

 

22

Semi-Annual

Consolidated Undefinitized Contract Actions (UCA) Management Report

NMCARS 5217.7405(a)(2)

30 Apr

31 Oct

DPAP

15 Apr

15 Oct

DASN(AP) via email to RDAJ&As@navy.mil 

23

Semi-Annual

Reducing Reliance On Service Contractors Report

NMCARS 5237.190

31 May

30 Nov

DPAP

15 May

15 Nov

DASN(AP) via email to RDAJ&As@navy.mil

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

24

Semi-Annual

DCMA Business Base Forecast and Evaluation

NMCARS 5242.1790

7 Mar

7 Sep

DCMA

7 Feb

7 Aug

DASN(AP) via email to RDAJ&As@navy.mil 

25

Semi-Annual

Unpriced Change Order Report

NMCARS 5243.204-70-7(b)

30 Apr/31 Oct

DPAP

15 Apr/15 Oct

DASN(AP) via email to RDAJ&As@navy.mil

26

Semi-Annual

Contract Audit Follow Up (automated system)

DoD Instruction 7640.02

31 Mar/30 Sep

DCMA

Due to DCMA not DASN(AP). DASN(AP) is DON liaison to DCMA if questions arise.

CAFU system in eTools at www.dcma.mil.  

27

Semi-Annual

IUID Report

DPAP Memo Dec 4, 2007

30 Jun/31 Dec

DPAP

1 Jun/1 Dec

DASN(AP) via email to RDAJ&As@navy.mil 

28

Semi-Annual

RFID Compliance Report

ASN(RD&A) Memo Jun 5, 2009

Not applicable

Not applicable

1 Jun/1 Dec

DASN(AP) via email to RDAJ&As@navy.mil 

29

Semi-Annual

eSRS Status Report Note: DASN(AP) will run eSRS Status Report. Field updates/inputs are required to DASN(AP) by Due Date

DPAP Memo Apr 16, 2009

30 Jun/30 Dec

DPAP

15 Jun/15 Dec

DASN(AP) via email to RDAJ&As@navy.mil 

30

Semi-Annual

Government Purchase Card (GPC) Data Validation/Reporting

NMCARS 5213.301-90

7 Jan/7 Jul

DPAP

28 Dec/28 Jun

DASN(AP) via email to RDAJ&As@navy.mil 

31

Quarterly

Peer Review Forecast

NMCARS 5201.170

31 Mar 30 Jun 30 Sep 31 Dec

DPAP

25th of each month NMCARS is monthly. DFARS is quarterly

DASN(AP) via email to RDAJ&As@navy.mil 

32

Quarterly

Bridge Contract Awards

NMCARS 5206.303-92

Annex 5

Not applicable

Not applicable

30 Jan, 30 Apr 30 Jul, 30 Oct

DASN(AP) via email to seniorservicesmanage.fct@navy.mil

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

33

Quarterly

V&V Data Verification

NMCARS 5204.604(3)(i)

15 Feb; 16 May; 15 Aug; 3 Dec

DPAP

30 Jan; 30 Apr; 30 Jul; 30 Nov

DASN(AP) via email to RDAPolicy@navy.mil 

34

Quarterly

Synchronized Predeployment & Operational Tracker (SPOT) Plus CENTCOM Census

Note: SPOT generates an automated report for submission.

USD(ATL) Memo Policy on the Transition to & Use of an Automated Census for Contractors
Supporting Operations in the USCENTCOM AOR dtd Jan 19 2010

1 Jan, 1 Apr, 1 Jul, 1 Oct

USD(AT&L)

 

 

35

Monthly

Department of Energy Order Amounts

NMCARS 5217.502-2(S-90)(i)

Monthly - no specified date within the month.

Deputy Director, DPAP, Contract Policy and International Contracting

Within two weeks of order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

36

Monthly

CENTCOM 715-1 Report

NMCARS 5225.7401(a)(iv)

By the 10th of the month.

CENTCOM

   

37

As needed

Suspected Violations of the Gratuities Clause

NMCARS 5203.203

Notification - Within 2 days, Report – Within 5 working days

AGC(AI) and Contracting Officer

 

 

38

As Needed

Revocation of Contracting or Purchase Card Authority

NMCARS 5201.691-2(e)

Not applicable

Not applicable

Within 5 days of revocation

DASN(AP) via email to RDAJ&As@navy.mil 

39

As needed

Notification of a Complaint of Reprisal

NMCARS 5203.903

As occurring

Assistant General Counsel (Acquisition Integrity)

As occurring

DASN(AP) via email to RDAPolicy@navy.mil 

40

As needed

Lobbying Disclosure Act Violations

NMCARS 5203.806

As occurring

DPAP

As occurring

DASN(AP) via email to RDAJ&As@navy.mil 

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

41

As needed

Contractor Poor Performance

NMCARS 5209.406-3(iv)(S-90)

Within 5 days after issuance of cure or show cause notice

Department of the Navy (DON) Acquisition Integrity Office (AIO)

 

 

42

As needed

Debarment Reports/Suspension Reports

NMCARS 5209.406-3(4)

As occurring

Assistant General Counsel (Acquisition Integrity)

As occurring

DASN(AP) via email to RDAJ&As@navy.mil  a copy of documentation submitted to AGC(AI)

43

As needed

Determination for exception to the requirement for Item Unique Identification. Note: D&F executed by: CAE for ACAT I, HCA for all others

NMCARS 5211.274-2

Prior to contract award

DPAP

Prior to contract award.

DASN(AP) via email to RDAJ&As@navy.mil 

44

As needed

Business Case Analysis Part 1 for GWACs, interagency agreements.

NMCARS 5213.303-2 NMCARS 5217.502-1(c)

Not applicable

Not applicable

Not applicable

DASN(AP) via email to RDAJ&As@navy.mil 

45

As needed

Truth in Negotiations Act (TINA) waivers >$15M

NMCARS 5215.403-1(c)(4)(A)(2)

Not applicable.

Not applicable

Prior to waiver approval

DASN(AP) via email to RDAJ&As@navy.mil 

46

As needed

TINA Waiver Requests in excess of $100M

NMCARS 5215.403-1(c)(4)(A)(2)

Not applicable

Not applicable

Prior to contract award.

DASN(AP) via email to RDAJ&As@navy.mil 

47

As needed

NDAA Section 808 Exception Approval

Note: Report expires at the end of FY13.

NMCARS 5216.102

Not applicable

Not applicable

Prior to contract award or order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

48

As needed

HCA approved D&F for ACAT I programs using CPAF incentive contract type

NMCARS 5216.401(d)(1)(i)

Within 30 days of the end of the quarter

DPAP

Within 15 days of approval by HCA

DASN(AP) via email to RDAJ&As@navy.mil 

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

49

As needed

HCA approved D&F for non-ACAT I programs valued at $50M or greater using CPAF incentive contract type

NMCARS 5216.401(d)(1)(ii)

Not applicable

Not applicable

Within 30 days of approval by HCA

DASN(AP) via email to RDAJ&As@navy.mil 

50

As needed

Submission of Determination and Finding on Single Award IDIQ contracts over $103M.

NMCARS 5216.504(c)(1)(ii)(D)(i)

As needed

DPAP

As needed

DASN(AP) via email to RDAJ&As@navy.mil.

51

As needed

Congressional notification for Multi-year contracts

NMCARS 5217.170

Not applicable

Not applicable

45 days prior to contract award or order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

52

As needed

Determination Approval for Multi-year contract for supplies >$500M

NMCARS 5217.172-90

Not applicable

Not applicable

Prior to contract award or order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

53

As needed

Investigation reports of labor standard violations for contracts involving construction.

Note: DASN(AP) will notify the Administrator, Wage and Hour Division.

NMCARS 5222.406-8(d)

As required

Attorney General of the United States via DASN(AP).

As identified

For NAVFAC, submit to NAVFACENGCOMHQ. For all others, submit to DASN(AP) via email to RDAJ&As@navy.mil 

54

As needed

Waiver of Mandatory Arbitrations

NMCARS 5222.7404

As required

DPAP

Prior to waiver approval

DASN(AP) via email to RDAJ&As@navy.mil 

55

As needed

Sudan Waivers

NMCARS 5225.702-4

Allowing sufficient time for review and approval

OFPP

Prior to submission to OFPP

DASN(AP) via email to RDAJ&As@navy.mil 

56

As needed

Iran Waivers

NMCARS 5225.703-4

Allowing sufficient time for review and approval

OFPP

Prior to submission to OFPP

DASN(AP) via email to RDAJ&As@navy.mil 

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

57

As needed

Waiver of buys from Munitions from Communist Chinese military companies

NMCARS 5225.770-5

15 days prior to award/DPAP

DPAP

20 days prior to award

DASN(AP) via email to RDAJ&As@navy.mil 

58

As needed

Nonimplementation of GAO protest recommendations. Note: SECNAV is authorized to make the waiver determination without power of delegation.

NMCARS 5233.104(g)

Prior to final decision not to implement

Comptroller General

Prior to final decision not to implement

DASN(AP) via email to RDAJ&As@navy.mil 

59

As needed

Protests of Acquisitions valued at $1B or more

NMCARS 5233.170

Within 10 days of receipt of the protest

DPAP

Within 5 days of receipt of the protest

DASN(AP) via email to RDAJ&As@navy.mil 

60

As needed

Contractor Appeal to ASBCA Litigation Requirements Report

NMCARS 5233.9002

In conjunction with an appeal

Litigation Division of the Office of General Counsel

With compilation of Rule 4 documents

DASN(AP) via email to RDAJ&As@navy.mil 

61

As needed

Major Defense Program – Intent NOT to Exercise a Fixed Price Production Option on a Development Contract Notification

NMCARS

5235.006(b)(i)

As needed

USD(AT&L)

As needed

DASN(AP) via email to RDAJ&As@navy.mil 

62

As needed

[Prenegotiation Position/Negotiated Agreement] Approval Request

NMCARS

5235.006(b)(i)

As needed

USD(AT&L)

As needed

DASN(AP) via email to RDAJ&As@navy.mil 

63

As needed

Notice for SAE Approval for Exclusion and Limitation on Disclosure of IT Assessed for Supply Chain Risk

NMCARS 5239.7304(c)(2)

As needed

ASN(RDA)

As needed

DASN(AP) via email to RDAJ&As@navy.mil 

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

64

As needed

Direct Purchase of Ocean Transportation Services Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved.

NMCARS 5247.573-1

When proposed freight charges are excessive or otherwise unreasonable

SECNAV

Not applicable

DASN(AP) via email to RDAJ&As@navy.mil 

65

As needed

Ocean Transportation Incidental to contract for supplies, services or construction/ direct purchase. Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved.

NMCARS 5247.573-2

When proposed freight charges are excessive or otherwise unreasonable

SECNAV

Not applicable

DASN(AP) via email to RDAJ&As@navy.mil 

66

As needed

Termination For Default

NMCARS 5249.402-8

5249.403

Within 5 days after issuance of termination or change in termination status

Department of the Navy (DON) Acquisition Integrity Office (AIO)

 

 

67

As needed

Contract Termination – Congressional Notification on Significant Contract Terminations

NMCARS 5249.7001

As soon as possible after the decision to terminate is made

Navy – Chief of Legislative Affairs

As soon as possible after the decision to terminate is made

DASN(AP) via email to RDAJ&As@navy.mil. Confirm receipt via phone call.

68

As needed

Contract Action Without Clause 52.204-2, Security Requirements

NMCARS 5204.404

Not applicable

Not applicable

Prior to contract award

DASN(AP) via email to RDAJ&As@navy.mil 

LI #

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

69

Per contract containing services labor hours

ECMRA Contractor Service Hour Labor Reporting

Note: Contractors perform reporting.

NMCARS 5237.102-90

Not applicable

Not applicable

No later than October 31 for the preceding fiscal year.

DON ECMRA Application

NOTE: The line item numbers serve as pointers for administrative purposes and are subject to change as reports are added and deleted. This administrative change will not be identified in each NMCARS change issued.

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