ANNEX 9 - AWARD FEE AND INCENTIVE FEE REPORTING
A. Policy: In accordance with 5216.401(f), Incentive Fee and Award Fee Data Collection and Analysis, each contracting activity shall follow the process described in ASN(RDA) policy memorandum of March 1, 2010 and submit a report on award and incentive fees earned on contracts with an estimated value greater than $50,000,000. At a minimum, the report shall provide the following information:
Contracting Agency Name
Contract Number
Delivery/Task Order Number
Is this contract for services, supplies, or a mix of the two?
Program Name
Contracting Office Name
Base and all Options Value
Solicitation Date
If solicitation date is prior to 1 August 2007, has award fee criteria been reviewed for opportunities to bring it into compliance with current policy?
Date of Award
Contractor
Potential Award or Incentive Fee for Life of Contract
Award or Incentive Fee Available in Current Period
Actual Award or Incentive Fee Earned During Reporting Period
Percentage (%) Award or Incentive Fee Earned
Date Fee Determined
Does Earned Value Management Apply to this Contract?
CPI
SPI
Fee Type
Have provisional award fee payments ever been made on the contract?
Date of last provisional award fee payment.
Is a cost overrun projected on this contract?
Is a schedule slip projected on this contact?
Is a Nunn-McCurdy breach projected?
Was there any CPARS ratings during the reporting period that were inconsistent with the fee earned?
Has roll-over ever been approved on this contract?
Total Fee Rolled Over
Date most recent roll-over approved.
Has program been identified by OMB, DoDIG, or other entity as experiencing a cost, schedule, performance or other management issue (List report number in Notes column).
Point of contact
POC Phone Number
POC email
Notes
B. Report Format: Use the electronic spreadsheet template available on the ASN(RDA) website in the ASN RDA memorandum of March 1, 2010, Subj: Department of the Navy (DoN) Process for Collecting, Evaluating, and Reporting Award and Incentive Fees Earned for the semi-annual report. Follow the instructions set forth in the reporting template.
C. Resources: The following resource documents support this requirement:
● ASN RDA memorandum of March 1, 2010, Subj: Department of the Navy (DoN) Process for Collecting, Evaluating, and Reporting Award and Incentive Fees Earned.
● DASN(A&LM) memorandum of January 22, 2008, Subj: Proper Use of Award Fee Contracts and Award Fee Provisions.
● DASN(A&LM) memorandum of May 8, 2007, Subj Award and Incentive Fees—Data Collection.
● DPAP memorandum of April 24, 2007, Subj: Proper Use of Award-Fee Contracts and Award-Fee Provisions.
● DPAP memorandum of April 24, 2007, Subj: Award and Incentive Fees – Data Collection.
● DPAP memorandum of September 22, 2009, Subj: Award and Incentive Fees—New GAO Report and Evaluation of Data.
● DFARS PGI 216.405-2 Cost-plus-award-fee contracts.
● FAR SUBPART 16.4—Incentive Contracts.