AFARS PART 5145

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AFARS -- Part 5145

Government Property

Subpart 5145.1 – General

5145.190 -- Leasing personal property.

See Army Regulation (AR) 700-131.

Subpart 5145.3 -- Providing Government Property to Contractors

5145.300 -- Scope of subpart.

Coordinate determination and findings (D&F) for facilities being provided in connection with installation support functions with the installation commander or District Engineer, as appropriate.

5145.391 -- Documentation of Government property in solicitations and contracts.

(a) All solicitations offering Government property for use by contractors and all contracts under which the Government is to furnish property to contractors must contain specific identification of all Government property to be offered or furnished, to include nomenclature, quantity, acquisition value and, where applicable, model number, serial number and year of manufacture.

(b) Contracting officers must ensure that changes to Government property made over time are reflected by modifications to the contract.

5145.392 -- Maintenance of records of contracts bearing Government property.

Each contracting activity must maintain a record of all open contracts that provide for Government property to be furnished to or acquired by the contractor.

Subpart 5145.4 -- Contractor Use and Rental of Government Property

5145.404 -- Rent-free use.

The contracting officer must document the contract file to show the basis for rent-free use of Government property.

5145.407 -- Non-Government use of plant equipment.

(a) (i) Approval authority is delegated only to the Head of the Contracting Activity (HCA). Each request for approval must include the following:

Subpart 5145.5 -- Management of Government Property in the Possession of Contractors

5145.503 -- Relief from responsibility.

(a) (5) The determination by the contracting officer serves the same purpose as a Report of Survey (see AR 735-5) in a Military Property Account. The contracting officer must document the contract file to show the circumstances surrounding the loss or damage and the property administrator’s and contracting officer’s actions to investigate the case. Cite the specific contract terms on which the determination is based, and include all the information required to fully support the determination.

5145.504 -- Contractor's liability.

When the contracting officer determines that the Government is due compensation, he/she must issue a written request (demand) to the contractor; with a copies to the disbursing officer and property administrator.

5145.505 -- Records and reports of Government property.

(a) When the contractor’s property control records are not used as the Government’s official property records, the property administrator must maintain the records and reports specified in FAR 45.505, DFARS 245.505, and DoD 4161-2-M that are necessary for effective property control, to include DD Form 1662.

5145.505-14 -- Reports of Government property.

(S-90)The web-based Contract Property Management System (CPMS) will be used for input of all data on Government property in the possession of contractors.

(a) Contracting activities must use the Annual Summary Report of DoD Property in the Custody of Contractors furnished by the IEA during the second quarter of each fiscal year to actively manage the Government property they have entrusted to contractors. As a minimum, contracting activities must --

5145.506 -- Identification.

(c) (3) The standard Departmental registration system numbering is applicable to the following equipment:

5145.508 -- Physical inventories.

5145.508-1 -- Inventories upon termination or completion.

(b) Exception.

5145.511 -- Audit of property control system.

See AR 36-5 for information on audits. Requests for waivers and deviations to accounting procedures for Government property furnished to, or acquired by, contractors under the terms of their contract shall be submitted in accordance with AR 735-5.

Subpart 5145.6 -- Reporting, Redistribution, and Disposal of Contractor Inventory

5145.602 -- Reutilization of Government property.

Immediately upon notification of contract completion, contract termination, or Government property being reported as excess, the Contracting Officer must query the owner of the property for instructions regarding reutilization or disposal of the property.

[AFARS Revision #21, dated May 22, 2007]

5145.612 -- Removal and storage.

5145.612-3 -- Special storage at Government's expense.

(a) Determinations that contractor inventory may be stored at the Government’s expense for one year or more must be approved at a level higher than the contracting officer.

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