Mandatory Procedure
MP5301.9001(f) -
Business Clearance Approval by the DAS(C) / ADAS(C)
[ Revised October 1, 2015 ]
(INTERIM CHANGE: See Policy Memo 15-C-02)
1. Business Clearance Approval for Non-Competitive Actions
a. The Contracting Officer must submit notifications to SAF/AQC thirty days prior to the anticipated Business Clearance Session with the DAS(C)/ADAS(C). No later than 10 business days prior to the desired Business Clearance Session, the Contracting Officer shall forward the following documents through the MAJCOM/DRU/HQ AFICA SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC:
(1) Completed Request for Business Clearance (non-competitive);
(2) Copies of the Commercial Item Determination(s) (DFARS 212.102(a)(i)) that are greater than or equal to $10M (prime and subcontractor);
(3) Preliminary Price Negotiation Memorandum and related attachments;
(4) Request for Business Clearance (non-competitive) briefing charts; and
(5) On a case-by-case basis, additional supporting documentation may be requested in support of the SAF/AQC and/or DoD review.
b. The Business Clearance Session to brief the DAS(C)/ADAS(C) will occur prior to the commencement of the OSD Phase 1 Peer Review. The Business Clearance Approval Document may be signed by the DAS(C) or ADAS(C) prior to the OSD Phase 1 Pre-Award Peer Review, but commencement of negotiations are conditioned upon successful completion of the Peer Review as required by MP5301.170(a), paragraph 2.a.
c. When any adjustments are necessary to the pre-set negotiation range or parameters that were set forth on the approved Business Clearance Approval document, the Contracting Officer shall complete a revised Business Clearance Approval Document and forward the documents through the MAJCOM/DRU/HQ AFICA SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC for DAS(C) or ADAS(C) execution prior to concluding negotiations.
2. Business Clearance for Competitive Actions
a. For competitive actions that meet the criteria for DAS(C)/ADAS(C) business clearance approval, the MAJCOM/DRU/HQ AFICA SCO (or for AFLCMC and SMC, the SCCO) must request that the Multi-Functional Independent Review Team (MIRT) include a member from SAF/AQC. Submit requests for MIRT member to SAF/AQCP.
b. The Contracting Officer must submit notifications to SAF/AQC thirty days prior to the anticipated Business Clearance Session with the DAS(C)/ADAS(C). No later than 10 business days prior to the desired Business Clearance Session, the Contracting Officer shall forward the following documents through the MAJCOM/DRU/HQ AFICA SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC:
(1) Business Clearance Approval Document;
(2) Request for Business Clearance (competitive) briefing charts;
(3) Request for Proposal (including attachments); and
(4) On a case-by-case basis, additional supporting documentation may be requested in support of the SAF/AQC and/or DoD review (e.g., Source Selection Plan, Acquisition Strategy Document, Acquisition Strategy Plan Charts).
c. The Business Clearance Session to brief the DAS(C)/ADAS(C) will occur prior to the commencement of the OSD Phase 1 Peer Review. The Business Clearance Approval Document may be signed by the DAS(C) or ADAS(C) prior to the OSD Phase 1 Pre-Award Peer Review, but commencement of negotiations are conditioned upon successful completion of the Peer Review as required by MP5301.170(a), paragraph 2.a.