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HHSAR PART 302—DEFINITIONS OF WORDS AND TERMS


PART 302—DEFINITIONS OF WORDS AND TERMS


PART 302—DEFINITIONS OF WORDS AND TERMS

Section Contents

Subpart 302.1—Definitions


302.101 Definitions.

Subpart 302.2—Definitions Clause


302.201 Contract clause.

Subpart 302.70—Common HHSAR Acronyms and Abbreviations


302.7000 Common HHSAR acronyms and abbreviations.

Subpart 302.71—HHS Standard Templates and Formats


302.7100 HHS standard templates and formats.

Authority: 5 U.S.C. 301; 40 U.S.C. 486(c).

Source: 74 FR 62398, Nov. 27, 2009, unless otherwise noted.

Subpart 302.1—Definitions

302.101 Definitions.

(a) Agency head or head of the Agency, unless otherwise stated, means the head of the OPDIV for: AHRQ; CDC; CMS; FDA; HRSA; IHS; NIH; SAMHSA; and ASFR for the Office of the Secretary (OS), including PSC. The Assistant Secretary for Preparedness and Response (ASPR) is the head of the agency for BARDA contracting functions.

(b) Chief of the Contracting Office is typically a mid-level management official, usually an office director, division director, or branch chief, who manages and monitors the daily contract operations of an OPDIV or major component of an OPDIV. The CCO is subordinate to the HCA, except where the same individual is the HCA and CCO.

(c) Contracting Officer's Technical Representative is a Federal employee whom a Contracting Officer has designated in writing to act as the Contracting Officer's representative in monitoring and administering specified aspects of contractor performance after award of a contract or order that exceeds the simplified acquisition threshold. ( Note: In accordance with local procedures, OPDIVs may designate COTRs for contracts or orders estimated to be less than the simplified acquisition threshold.) These activities may include verifying that:

(1) The contractor's performance meets the standards set forth in the contract;

(2) The contractor meets the contract/order's technical requirements by the specified delivery date(s) or within the period of performance; and

(3) The contractor performs within the fixed price or cost ceiling stated in the contract or order. COTRs must meet the training and certification requirements specified in 301.604.

(d) Head of the contracting activity is an official who has overall responsibility for managing a contracting activity— i.e., the organization within an OPDIV or other HHS organization which has been delegated broad authority regarding the conduct of acquisition functions.

(1) The HHS HCAs are as follows:

AHRQ: Director, Division of Contracts Management.

ASPR: Director, Office of Acquisitions Management, Contracts and Grants.

CDC: Director, Procurement and Grants Office.

CMS: Director, Office of Acquisition and Grants Management.

FDA: Director, Office of Acquisitions and Grant Services.

HRSA: Director, Office of Acquisition Management and Policy.

IHS: Director, Division of Acquisition Policy.

NIH: Director, Office of Acquisition and Logistics Management.

PSC: Director, Strategic Acquisition Service.

SAMHSA: Director, Division of Contracts Management.

(2) Each HCA shall conduct an effective and efficient acquisition program; establish adequate controls to ensure compliance with applicable laws, regulations, procedures, and the dictates of good management practices; and conduct periodic reviews to evaluate and determine the extent of adherence to prescribed policies and regulations and the need for guidance and training.

(3) HCAs may redelegate their authorities to the extent that redelegation is not prohibited by the terms of their respective delegations of authority, by law, by the FAR, by the HHSAR, or by other regulations. To ensure proper control of redelegated acquisition authorities, HCAs shall maintain a file containing successive delegations of HCA authority through the Contracting Officer level.

(e) Program Manager is a federal employee whom an OPDIV official or designee one level above the head of the sponsoring program office has designated in writing to act as a Program Manager for a group of related major or non-major IT or construction capital investments—see HHS' P/PM Handbook. See also Appendix D, Relationship between Program Management and Project Management, of OFFP memorandum entitled “The Federal Acquisition Certification for Program and Project Managers,” dated April 25, 2007. Program Managers must meet the FAC–P/PM certification requirements in 301.607. A Program Manager may also be delegated authority to act as the COTR for a major or non-major IT or construction capital investment— see 301.604.

(f) Project Manager is a federal employee whom a head of the sponsoring program office (Program Manager) or designee has designated in writing to act as a Project Manager for a major or non-major IT or construction capital investment—see HHS' P/PM Handbook. See also Appendix D, Relationship between Program Management and Project Management, of OFFP memorandum entitled “The Federal Acquisition Certification for Program and Project Managers,” dated April 25, 2007. Project Managers must meet the FAC–P/PM certification requirements in 301.607. A Project Manager may also be delegated authority to act as the COTR for a major or non-major IT or construction capital investment— see 301.604.

(g) Project Officer is a Federal employee whom a head of the sponsoring program office (Program Manager) or designee has designated in writing to act as a Project Officer and provide guidance, information, and assistance to the Contracting Officer for all technical aspects of a proposed project before award of a contract or order that is estimated to exceed the simplified acquisition threshold. ( Note: In accordance with local procedures, OPDIVs may designate Project Officers for contracts or orders estimated to be less than the simplified acquisition threshold.) Project Officers must meet the training requirements in 301.606. Project Officers are often delegated authority to also act as the COTR on a contract or order— see 301.604.

[74 FR 62398, Nov. 27, 2009, as amended at 75 FR 21510, Apr. 26, 2010]

Subpart 302.2—Definitions Clause

302.201 Contract clause.

The Contracting Officer shall insert the clause in FAR 52.202–1, Definitions, in solicitations and contracts, except as cited below. This is an authorized FAR deviation.

(a) In accordance with FAR 52.202–1(a)(1), the Contracting Officer shall insert paragraph (a) in 352.202–1 in place of paragraph (a) of the FAR clause.

(b) In accordance with FAR 52.202–1(a)(1), the Contracting Officer shall insert paragraph (b), or its alternate in 352.202–1, to the end of the FAR clause. The Contracting Officer shall insert paragraph (b) when a fixed-priced contract is contemplated and the alternate to paragraph (b) when a cost-reimbursement contract is contemplated.

Subpart 302.70—Common HHSAR Acronyms and Abbreviations

302.7000 Common HHSAR acronyms and abbreviations.

(a) The HHSAR cites numerous acquisition-related and organizational acronyms and abbreviations. Each of these is established where first cited in the text, following the use of the unabbreviated term, and are used in subsequent subparts of that part or any other part of the HHSAR.

(b) The table below cites, for reference purposes, the most commonly used acronyms and abbreviations— i.e., those that have applicability to multiple parts of the HHSAR, and where they are first cited. They are listed alphabetically. The HHSAR also contains other acronyms and abbreviations, which because they are cited only in one HHSAR part, subpart, section, or in reference to a particular topic, are not listed in the table. An example is DCIS (Departmental Contracts Information System) cited in subpart 304.602.

Acronym/abbreviation

Term

Where first cited in the HHSAR

A & E

Architect and engineer (contracts)

304.803–70(b).

AHRQ

Agency for Healthcare Research and Quality

301.270(b).

AP

Acquisition Plan

301.606–71.

ASFR

Assistant Secretary for Financial Resources (in OS)

301.103(b).

ASPR/OAMCG

Assistant Secretary for Preparedness and Response, Office of Acquisitions Management, Contracts and Grants

301.270(b).

Associate DAS for Acquisition

Associate Deputy Assistant Secretary for Acquisition (in OS/ASFR/OGAPA/DA)

301.270(a).

BPA or BPAs

Blanket Purchase Agreement(s)

301.603–70(b).

CA

Competition Advocate

306.202(a).

CAO

Chief Acquisition Officer (for HHS)

301.603–72(a)(4).

CCO

Chief of the Contracting Office

301.602–3(b)(3).

CDC

Centers for Disease Control and Prevention

301.270(b).

CFR

Code of Federal Regulations

301.103(c).

CIO

Chief Information Officer (for HHS)

301.607–73(a).

CMS

Centers for Medicare and Medicaid Services

301.270(b).

COTR

Contracting Officer's Technical Representative

301.604–70.

D&F

Determination and Findings

306.202(b)(1).

DA

Division of Acquisition (in ASFR) in OS

301.270(b).

DASFMP

Deputy Assistant Secretary for Facilities Management and Policy

301.607–73(a).

DAS/GAPA

Deputy Assistant Secretary for Grants and Acquisition Policy and Accountability

309.403.

EIT

Electronic information technology

301.603–73(e).

EVM

Earned value management

301.603–73(a).

FAR

Federal Acquisition Regulation

301.101(a).

FDA

Food and Drug Administration

301.270(b).

FedBizOpps

Federal Business Opportunities

305.205(a).

FSS

Federal Supply Schedule

304.803–70(b).

GLD

General Law Division (typically referred to with “OGC”)

301.602–3(c)(5).

GSA

General Services Administration

304.803–70(b).

GWAC

Government-wide acquisition contract

304.803–70(b).

HCA

Head of the Contracting Activity

301.470(a).

HHS

(Department of) Health and Human Services

301.101(a).

HHSAR

Health and Human Services Acquisition Regulation

301.101(a).

HRSA

Health Resources and Services Administration

301.270(b).

HUBZone

Historically Underutilized Business Zone

305.205(a)(2).

IDIQ

indefinite-delivery, indefinite-quantity (contract type)

301.603–70(b).

IHS

Indian Health Service

301.270(b).

IT

information technology

301.604–74(a).

JOFOC

Justification for Other than Full and Open Competition

306.303–1(b)(1).

NIH

National Institutes of Health

301.270(b).

OCIO

Office of the Chief Information Officer (for HHS)

301.603–73(a).

OFMP

Office of Facilities Management and Policy (for HHS)

301.603–73(a).

OGAPA

Office of Grants and Acquisition Policy and Accountability

301.270(b).

OGC

Office of the General Counsel

301.602–3(c)(5).

OIG

Office of the Inspector General

303.104–7(a)(2)(i).

OMB

Office of Management and Budget

301.106.

OPDIV

Operating Division

301.603–73(a).

OS

Office of the Secretary

302.101(a).

OSDBU

Office of Small and Disadvantaged Business Utilization (in OS)

307.104(a)(4).

Pub. L.

Public Law

304.604.

PWS

performance work statement (typically cited with SOW)

304.1300(c).

PSC

Program Support Center (in OS)

301.270(b).

R&D

research and development

301.607–72(b).

RFI

Request for Information

305.205(a).

SAMHSA

Substance Abuse and Mental Health Services Administration

301.270(b).

SBS

Small Business Specialist (in OSDBU)

307.104(a)(4).

SF

Standard Form

301.603–1(b).

SOW

statement of work [inclusive of specification(s)] and typically cited with PWS

304.1300(c).

SPE

Senior Procurement Executive— i.e., Associate DAS for Acquisition

301.603–71.

STAFFDIV

Staff Division (in OS)

311.7001(b).

[74 FR 62398, Nov. 27, 2009, as amended at 75 FR 21510, Apr. 26, 2010]

Subpart 302.71—HHS Standard Templates and Formats

302.7100 HHS standard templates and formats.

HHS has developed standard templates and formats for preparation of various acquisition documents, reports, and plans. The templates and formats, which contain instructions for their completion, may be accessed on the ASFR/OGAPA/DA Internet Web site. A complete listing of the standard templates and formats and where they are referenced in the text are cited in the table below:

Title of template/format

HHSAR reference

Acquisition Plan

307.7103.

Acquisition Plan Waiver Request

307.7101(b)(2).

Acquisition Strategy

307.104–70.

Annual Acquisition Plan

307.104(a)(5).

Competition Advocate Report

306.502(b).

Contract File Checklists

304.803–70.

FedBizOpps R & D Sources Sought Notice

305.205(a)(3).

FedBizOpps Request for Information

315.201(e)(4).

FedBizOpps Small Business Sources Sought Notice

319.202–2(a)(3).

FedBizOpps Sources Sought Notice

310.001(a)(3)(iv).

Justification for Other than Full and Open Competition

306.303–1(b)(1).

Limited Source Justification

308.405–6(g)(1)(i).

Request for Information

315.201(e)(4).

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