NASA FAR Sup 1804

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PART 1804

ADMINISTRATIVE MATTERS
(Revised November 20, 2015)

TABLE OF CONTENTS

SUBPART 1804.1 CONTRACT EXECUTION
1804.103 Contract clause.
1804.170 Contract effective date.
1804.171 Contract Management Module.

SUBPART 1804.2 CONTRACT DISTRIBUTION
1804.202 Agency distribution requirements.
1804.203 Taxpayer identification information.

SUBPART 1804.4 SAFEGUARDING CLASSIFIED INFORMATION

1804.402 General.
1804.404-70 Contract clause.
1804.470 Security requirements for unclassified information technology

1804.470-1 Scope.
1804.470-2 Policy.
1804.470-3 IT Security Requirements.
1804.470-4 Contract clauses.

SUBPART 1804.5 ELECTRONIC COMMERCE IN CONTRACTING
1804.570 NASA Acquisition Internet Service (NAIS).
1804.570-1 General.

SUBPART 1804.6 CONTRACT REPORTING
1804.601 Record requirements.
1804.604 Responsibilities.

SUBPART 1804.8 GOVERNMENT CONTRACT FILES
1804.802-70 Handling of classified material.
1804.803 Contents of contract files.
1804.803-70 Checklist.
1804.804 Closeout of contract files.
1804.804-2 Closeout of the contracting office files if another office administers

1804.804-5 Procedures for closing out contract files.
1804.805 Storage, handling, and disposal of contract files.
1804.805-70 Review, separation, and retirement of contract files.

SUBPART 1804.9 TAXPAYER IDENTIFICATION NUMBER
1804.904 Reporting payment information to the IRS.

SUBPART 1804.70 TRANSFER OF CONTRACTING OFFICE

1804.7000 Scope of subpart.
1804.7001 Definition.
1804.7002 Approval of Transfer Requests.
1804.7003 Responsibilities of the contracting officer of the transferring

1804.7003-1 Coordinations.
1804.7003-2 File inventory.
1804.7003-3 Notifications.
1804.7003-4 Transfer.
1804.7003-5 Retention documentation.
1804.7004 Responsibilities of the contracting officer of the receiving

1804.7004-1 Pre-transfer file review.
1804.7004-2 Post-transfer actions.

SUBPART 1804.71 UNIFORM ACQUISITION INSTRUMENT

1804.7100 Scope of subpart.
1804.7101 Policy.
1804.7102 Numbering scheme for solicitations.
1804.7103 Numbering scheme for contracts.
1804.7104 Modifications of contracts or agreements.

SUBPART 1804.72 REVIEW AND APPROVAL OF CONTRACTUAL

1804.7200 Contract review by Headquarters.

SUBPART `1804.73 PROCUREMENT REQUESTS
1804.7301 General.

PART 1804

ADMINISTRATIVE MATTERS

Subpart 1804.1--Contract Execution

1804.103 Contract clause.
The contracting officer shall include the clause at FAR 52.204-1, Approval of Contract, in solicitations, contracts, and supplemental agreements that require higher level approval. For actions requiring Headquarters approval, insert "NASA Assistant Administrator for Procurement" in the clause's blank space.

1804.170 Contract effective date.

1804.171 Contract Management Module.

Subpart 1804.2--Contract Distribution

1804.202 Agency distribution requirements.
In addition to the requirements in FAR 4.201, the contracting officer shall distribute one copy of each R&D contract, including the Statement of Work, to the NASA Center for AeroSpace Information (CASI), Attention: Acquisitions Collections Development Specialist, 7115 Standard Drive, Hanover, MD 21076-1320.

1804.203 Taxpayer identification information.
Instead of using the last page of the contract to provide the information listed in FAR 4.203, NASA installations may allow contracting officers to use a different distribution method, such as annotating the cover page of the payment office copy of the contract.

Subpart 1804.4--Safeguarding Classified Information Within Industry

1804.402 General.

1804.404-70 Contract clause.
The contracting officer shall insert the clause at 1852.204-75, Security Classification Requirements, in solicitations and contracts if work to be performed will require security clearances. This clause may be modified to add instructions for obtaining security clearances and access to security areas that are applicable to the particular acquisition and installation.

1804.470 Security requirements for unclassified information technology (IT) resources.

1804.470-1 Scope.
This section implements NASA's acquisition requirements pertaining to Federal policies for the security of unclassified information and information systems. Federal policies include the Federal Information System Management Act (FISMA) of 2002, Homeland Security Presidential Directive (HSPD) 12, Clinger-Cohen Act of 1996 (40 U.S.C. 1401 et seq.), OMB Circular A-130, Management of Federal Information Resources, and the National Institute of Standards and Technology (NIST) security requirements and standards. These requirements safeguard IT services provided to NASA such as the management, operation, maintenance, development, and administration of hardware, software, firmware, computer systems, networks, and telecommunications systems.

1804.470-2 Policy.
NASA IT security policies and procedures for unclassified information and IT are prescribed in NASA Policy Directive (NPD) 2810, Security of Information Technology; NASA Procedural Requirements (NPR) 2810, Security of Information Technology; and interim policy updates in the form of NASA Information Technology Requirements (NITR). IT services must be performed in accordance with these policies and procedures.

1804.470-3 IT security requirements.

institutional and mission objectives. These requirements are applicable when a contractor or subcontractor must obtain physical or electronic access beyond that granted the general public to NASA's computer systems, networks, or IT infrastructure. These requirements are applicable when NASA information is generated, stored, processed, or exchanged with NASA or on behalf of NASA by a contractor or subcontractor, regardless of whether the information resides on a NASA or a contractor/subcontractor's information system.

1804.470-4 Contract clause.

Subpart 1804.5--Electronic Commerce in Contracting

1804.570 NASA Acquisition Internet Service (NAIS).

1804.570-1 General.
The NASA Acquisition Internet Service (NAIS) is used to broadcast NASA’s procurement regulations and associated information.

Subpart 1804.6--Contract Reporting

1804.604 Responsibilities.

2A Date Signed
2C Completion Date
2D Est. Ultimate Completion Date
2E Last Date to Order
3A Base and All Options Value
3B Base and Exercised Options Value
3C Action Obligation
4C Funding Agency ID
6A Type of Contract
6F Performance Based Service Acquisition
6M Description of Requirement
8A Product/Service Code
8G Principal NAICS Code
9A DUNS No
9H Place of Manufacture
9K Place of Performance ZIP Code (+4)
10A Extent Competed
10C Reason Not Competed
10D Number of Offers Received
10N Type of Set Aside
10R Statutory Exception to Fair Opportunity
11A CO’s Business Size Selection
11B Subcontract Plan
12A IDV Type
12B Award Type

Binomial Confidence Intervals

Numerator:

 

Denominator:

 
 

Proportion:

 

Exact Confidence Interval:

 

Confidence Level:

 

% Area in Upper Tail:

 

% Area in Lower Tail:

 

1. The Numerator equals the total number of errors found
2. The Denominator equals the total number of data elements reviewed (Note: Only data elements appropriate for the type of CAR being validated should be counted when arriving at the value of the denominator. Centers should not multiply twenty five (25) data elements times the total number of CARs because this does not provide the accurate denominator.)
3. The Confidence Level will always be 95
4. The percentage used in the Upper Tail block will always be five (5)
5. The percentage in the Lower Tail block will always be zero (0)
6. The Exact Confidence Interval and the Proportion are automatically computed when the numerator and denominator are inserted. An exact confidence Interval greater than 5 percent exceeds the OFPP tolerance level. The Exact Confidence Interval computed for this example shows that there is 95 percent confidence that the error rate is 5 percent which is within the OFPP tolerance level set forth in the guidance.

- Federal Strategic Sourcing Initiative (FSSI) vehicles: FSSI-
- Multiple Award Multi-Agency Contracts (as defined in FAR Subpart 2.1): MMAC-
- Single Award Multi-Agency Contracts : SMAC-
- BPAs available for use outside the awarding department or agency: MBPA-
- Agency-wide Acquisition Vehicles*: AGYV-
*Agency-wide acquisition vehicles may be agency-wide (sometimes referred to as ‘enterprise-wide’) or limited to one or more specific component organizations within NASA.

Subpart 1804.8--Government Contract Files

1804.802-70 Handling of classified material.
When a contract is unclassified, classified material relating to that contract shall be maintained in a separate file folder and container, and the unclassified folder shall be marked to indicate the location of the classified material. The front and back of each folder containing classified material shall be marked with the highest classification assigned to any document in the folder.

1804.803 Contents of contract files.

1804.803-70 Checklist.
NASA Form 1098, Checklist for Contract Award File Content, shall be used as the "top page" in contract files.

1804.804 Closeout of contract files.

1804.804-2 Closeout of the contracting office files if another office administers the contract.

1804.804-5 Procedures for closing out contract files.

1804.805 Storage, handling, and disposal of contract files.

1804.805-70 Review, separation, and retirement of contract files.

Subpart 1804.9--Taxpayer Identification Number Information

1804.904 Reporting payment information to the IRS.
Each NASA installation, that has its own employer identification number, may elect to report to the IRS payments under purchase orders and contracts for merchandise and other exempt bills.

Subpart 1804.70--Transfer of Contracting Office Responsibility

1804.7000 Scope of subpart.
This subpart contains policies and procedures applicable to the transfer of contracts between NASA installations.

1804.7001 Definition.
"Transfer of a contract," as used in this subpart, means that process whereby a contract and all future responsibility for a contract held by one installation are transferred or reassigned in writing to another installation.

1804.7002 Approval of Transfer Requests.

1804.7003 Responsibilities of the contracting officer of the transferring installation.

1804.7003-1 Coordinations.
The contracting officer of the transferring installation shall take the following steps before transferring the contract:

1804.7003-2 File inventory.
The contracting officer of the transferring installation shall prepare an inventory of the contract file. This inventory shall also include a separate listing of all outstanding requests for contract administration assistance issued to other Government agencies, indicating the name and address of the agency office, functions requested to be performed, estimated cost of the services, and estimated reimbursement due the administration agency for the services yet to be performed for each requested function. Copies of this inventory shall be provided to the contracting officer of the receiving installation.

1804.7003-3 Notifications.
The contracting officer of the transferring installation shall provide written notification of the planned transfer to the contractor and all agencies performing or requested to perform administration services.

1804.7003-4 Transfer.

1804.7003-5 Retention documentation.
The contracting officer of the transferring installation shall retain for permanent file a copy of the approvals and concurrences required by 1804.7002, the transfer acceptance letter of the contracting officer of the receiving installation, and any additional documents necessary for a complete summary of the transfer action.

1804.7004 Responsibilities of the contracting officer of the receiving installation.

1804.7004-1 Pre-transfer file review.
The contracting officer of the receiving installation shall review the contract, letters of request, actions in process, and other related files and to request corrective action, if necessary, before the official transfer of the contract. This review may be waived by written notification to the contracting officer of the transferring installation.

1804.7004-2 Post-transfer actions.
The contracting officer of the receiving installation shall—

Subpart 1804.71—Uniform Acquisition Instrument Identification

1804.7100 Scope of subpart.
This subpart contains the procedures for uniform numbering of NASA solicitations, contracts (including letter contracts), purchase orders (including requests to other Government agencies), basic ordering agreements, other agreements between the parties involving the payment of appropriated funds or collection of funds for credit to the Treasury of the United States, and modifications or supplements to these instruments.

1804.7101 Policy.
Contractual documents shall be numbered with approved prefixes, suffixes, and serial numbers as prescribed in this subpart. If other identification is required for center purposes, it shall be placed on the document in such a location as to clearly separate it from the identification number.

1804.7102 Numbering scheme for solicitations.

1804.7103 Numbering scheme for awards.

NNG04AA01C would be a GSFC action issued in FY04. It would be the first one issued at the Center (or the first of its type), and the action type would be a contract:
NN G 04 AA01 C
NASA GSFC FY04 Serial No. 1 Contract

1804.7104 Modifications of contracts or agreements.

Subpart 1804.72--Review and Approval of Contractual Instruments

1804.7200 Contract review by Headquarters.

Subpart 1804.73--Procurement Requests

1804.7301 General.

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