It is the policy of the Air Force to place the maximum reliance on the use of contractor-owned facilities to support current RDT&E, production, and maintenance requirements. Contracting officers must comply with the procedures of AFI 63-701, Managing Industrial Facilities, when furnishing Government facilities to contractors.
Within the Air Force, authority to waive liability for unauthorized facilities use (see FAR 52.245-9(j)) is delegated to the HCAs identified in 5301.601-91, with authority to redelegate as appropriate.
Prior approval of the USAF Watercraft System Program Manager (SA-ALC/LDAC, DSN 945-4261) is required before Air Force watercraft can be offered as Government-furnished equipment (GFE) in support of contract performance. Pursuant to FAR 45.302-1, which limits the provisions of facilities to contractors, watercraft which are available on the commercial market will not be provided to contractors unless such action would result in a significant benefit to the Government (see AFI24-301, Vehicle Operations, Ch 12).
(a) Military unique types of motor vehicles may be supplied to contractors on DOD projects in accordance with the FAR and applicable Air Force policies.
(b) Do not provide, as GFP, commercially available motor vehicles to contractors, except under the conditions in AFMAN 24-309, Vehicle Operations.
(c) Coordination by the MAJCOM transportation staff is required to determine if Government vehicles are available, or can be made available, to fulfill contract requirements before any contracting action which would obligate the Government to provide vehicles to a contractor.
(d) AFMAN 24-309, Vehicle Operations, outlines Air Force vehicle policies and procedures. Refer to this manual in all situations involving the possibility of the Government being required to provide vehicles to contractors, whether GFP or CAP.
(a) General. Agency-peculiar property and related support equipment must only be furnished by the Air Force to a contractor as Government-furnished property (GFP) for use in contract performance. Such property, including aerospace vehicles, is often subject to specific requirements with respect to assignment, utilization, modification, maintenance, supply support, operation, and flying safety. The furnishing of such property must be accomplished in strict conformance with established policies and procedures.
(b) Definitions.
"Aerospace vehicles" means aircraft, missiles, or drones.
"Support equipment" means aerospace ground equipment (powered and nonpowered) and includes engines (or propulsion systems) and major components of the aerospace vehicles. It does not include plant equipment or commercially available standard test equipment.
(c) Requirements.
(1) The procuring contracting officer, prior to the solicitation of bids or request for proposals on proposed procurements, determines whether or not agency-peculiar property and related support equipment will be required in the performance of the ensuing contract. When such property will be required, the procuring contracting officer determines that it is available and authority has been given for its use during the anticipated time frame required under the proposed contract. This determination must be coordinated in accordance with command procedures and the System Program Manager or Item Manager.
(2) Allocation and assignment of aerospace vehicles for support of procurement actions must be approved by HQ USAF in accordance with AFI 16-402, Aerospace Vehicle Programming, Assignment, Distribution, Accounting, and Termination. MAJCOMs assigned such aerospace vehicles must designate an activity responsible for surveillance of the contractor's maintenance and operation of the aerospace vehicle and related support equipment.
(3) To minimize the requirement for aerospace vehicles and related support equipment, cross-utilization by other purchasing offices will be authorized to the extent practicable, provided that such use must not interfere with the purpose for which the aerospace vehicles were initially provided. Arrangements for such additional use must be coordinated in writing between the procuring contracting officer desiring use of the aerospace vehicle, the procuring contracting officer presently having use of the aerospace vehicle, and the appropriate aerospace vehicle distribution office.
(4) All contracts that authorize contractor use of agency-peculiar property, including Government aerospace vehicles and related support equipment (excluding facilities as defined in FAR 45.301) must contain specific contract maintenance requirements. These provisions must be included in all solicitations and contracts (including letter contracts) involving the furnishing of aerospace vehicles and related support equipment to a contractor. Maintenance requirements must be coordinated with the MAJCOM engineering or maintenance organization. Contract requirements must also be coordinated with the flying safety office for the buying activity. The contract file must contain a copy of this coordination.
(5) The specific period of time during which agency-peculiar property and related support equipment must be provided to contractors and the purpose for which the property is provided must be in the Schedule of the contract. The delivery point, place of use, point of return, and return date must be indicated in the Schedule. The contract must require the return of Government property to the Government when no longer required for performance of the contract which authorized their use, but no later than the return date specified in the contract Schedule, unless approval for extension has been authorized. The contractor must not be granted the unilateral right to extend the time during which it is entitled to use the agency-peculiar property and related support equipment. Consideration must be obtained for any contractor required or caused extensions and the terms of the extension must be incorporated in the contract.
(6) In the event the Government property being furnished requires modification for contract performance, the procuring contracting officer must ensure that the contract for supplies or services prescribes procedures for the modification, documentation, and restoration, when required, of the Government property, and necessary funding to cover requirements. Funds must be identified in the contract by identifiable tasks as control line items that clearly separate funding responsibilities and which require separate contract line item accounting and voucher payment documentation.
(7) Before awarding a contract for supplies or services which anticipates the furnishing of aerospace vehicles and related support equipment, the procuring contracting officer must request a preaward survey by the applicable contract administration office (CAO) to determine the adequacy of:
(i) The airfield, considering requirements according to AFMCI 91-101, Minimum Airfield, ARFF Services, and Hangar Fire Protection Requirements for Aircraft Contracts;
(ii) Contractor's flight operation procedures and pilot qualifications pursuant to AFI 10-220(I) , Contractor's Flight and Ground Operations; and
(iii) Maintenance and supply support, including training of personnel, initiation of requirements for initial and subsequent distribution of applicable technical orders, and spare parts (see AFI 63-106, Planning Logistics Support for Command, Control, Communications, and Computer (C4) Systems, and AFMAN 23-110, Standard Base Supply Customer's Procedures).
SUBPART 5345.5-MANAGEMENT OF GOVERNMENT PROPERTY IN THE POSSESSION OF CONTRACTORS
All Air Force contracting organizations that administer contracts that require contractors to annually report Government property must ensure that current and accurate data are input in a timely manner into the DoD Contract Property Management System (CPMS). CPMS is the on-line, automated version of the DD Form 1662 report which contractors must complete no later than 31 Oct each year pursuant to the clause at DFARS 252.245-7001, Reports of Government Property. Furthermore, Air Force contract administration offices must review and accept (validate) the contractor's data and forward the data to the Defense Logistics Agency not later than 15 Nov of each year. Questions concerning registering as s CPMS user may be directed to Ms. Joyce Burke, AFFTC, DSN 527-2903.
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